eTravel Forms

All teams traveling to tournaments must complete an eTravel form.  The eTravel form is located within each team’s GotSoccer Account.  Coaches and managers can login to their team account using their team’s login credentials and complete the eTravel form.  Registrars and coordinators can log into the team accounts from their GotSoccer database.

eTravel is not required for the following tournaments:

  • U8 & U10 Festival
  • Soccer-RI Cup
  • RI Presidents Cup
  • RI Championships
  • Region I Presidents Cup
  • Region I Championships
  • Kohls’ American Cup

eTravel must be completed at least one week prior to the tournament start date.

Failure to complete the eTravel form may result in your coaches being fined or suspended.

How Teams Submit Their eTravel Request to the State Association

The teams will be able to log into their team account and submit their eTravel form to the state association for review and approval. Once the coach or manager logs into their team account, they will need to click on “Events” in the blue menu bar, then they will need to click on “Permission to Travel” in the grey menu bar. If the event is a GotSoccer event (the event uses GotSoccer for registration and scheduling) the team coach/manager will need to click on the “eTravel – Search Events” and look for the event that they want permission to travel to participate in. If the event is not a GotSoccer event, the team coach/manager will need to click on the “eTravel – Other Events” button.

Submitting eTravel Forms for Events that use GotSoccer to Register and Schedule Teams

If the team’s coach/manager clicks on the “eTravel – Search Events” button, the team coach/manager will need to use the filters to locate the event.

Once the team coach/manager locates the event, they will simply click on the “Request” link in the “eTravel” column for the specific event.

Once the team coach/manager clicks on the “Request” link in the eTravel column, they will have the option to click on the “Download document” link to view the event’s Permission to Host document, this document will also be included with the team’s eTravel submission to the state. To continue with the eTravel request, the team’s coach/manager will need to click on the “Request” button.

The next step in this process is for the team’s coach/manager to complete the form and click on the “Submit Request” button when they have completed the form. NOTE: Any field with a red asterisk is a required field and will need to be completed to submit the form.

Submitting eTravel Forms for Events that Do Not use GotSoccer to Register and Schedule Teams

If the Team’s coach/manager clicks on the “eTravel – Other Event” button because the event that they will be participating in is not a GotSoccer event, they will need to complete the “Event Information area and click on the “Continue” button.

After the team coach/manager clicks on the “Continue” button there is a good possibility the event is in the system and will appear for them to select by clicking on the “Select This Event” link. If the event doesn’t appear, then the team coach/manager will need to click on the “My Event is Not Listed” button.

If they click on either the link or the button, the team coach/manager will need to upload the event’s Permission to Host document. To do this, they will need to click on the “Add Document” button.

Once the team coach/manager has clicked on the “Add Document” button, they will need to find the file in their computer where they have saved the Permission to Host document. When they have chosen the correct file, they will then click on the “Upload” button which will attach the document to the teams eTravel form that they are submitting.

When the Permission to Host document has been uploaded, the team coach/manager will see the “Download document” link which they can click on to view the document and make sure it is correct. If they would like to delete or change the document they have the buttons to do so.

After the team coach/manager has uploaded the Permission to Host document, they will need to click on the “Request” button.

The next step in this process is for the team’s coach/manager to complete the form and click on the “Submit Request” button when they have completed the form. NOTE: Any field with a red asterisk is a required field and will need to be completed to submit the form.

How Teams View the Status of Their eTravel Submission

When the team’s coach/manager wants to view the status of the eTravel form that has been submitted, they will simply log into their team account, click on “Events” in the blue menu bar, then click on “Permission to Travel” in the grey menu bar. The approved eTravel applications will appear under the “Approved Travel Applications” heading and those submissions that have not yet been approved will remain under the “Pending Travel Applications” heading. If the team’s coach/manager clicks on the “View” link in the Approved eTravel submissions they will be able to print off their approved travel form to present to the event director. If the team’s coach/manager clicks on the “View” link under the Pending Travel Applications, they will be able to view and/or cancel the eTravel request for that specific event.

Comments are closed.